Official Translation Services
Professional official translation services for documents submitted to public authorities, universities, courts, employers, banks, immigration offices and other institutions. Upload your files online, tell us where they will be used and receive a clear quote before you order.
What is an official translation?
An official translation is a translation prepared for formal or institutional use. The receiving organization determines what format it accepts. Depending on the country and procedure, this may involve certified translation, a sworn translator, notarization or another formally accepted route.
Institutional use
Documents prepared for public offices, universities, courts, employers, banks and other formal recipients.
Official documents
Civil-status records, academic documents, legal files, immigration documents and corporate records.
Correct formal route
The translation format should match the instructions of the authority or institution that will receive it.
Translation for authorities, universities, courts and institutions
Official translations are commonly requested when a document issued in one language must be reviewed by an institution operating in another language.
Public authorities
Civil registries, administrative offices, licensing bodies and other public institutions.
Universities
Admissions offices, credential evaluators, academic recognition bodies and educational institutions.
Courts and legal institutions
Courts, law firms, notarial procedures and other formal legal processes.
Immigration authorities
Visa, residence, citizenship and other cross-border administrative procedures.
Employers
Employment, professional recognition, HR and qualification-related procedures.
Banks and insurers
Financial, insurance and identity-related document review procedures.
Companies and registries
Corporate registration, tenders, due diligence and cross-border business matters.
Professional bodies
Licensing, membership and qualification recognition procedures.
Check exactly what the receiving institution requires
The words “official”, “certified”, “sworn” and “notarized” may describe different requirements. The safest starting point is the written instruction provided by the receiving institution.
If no instructions are available, ask the institution what translation format it accepts and whether it requires a specific translator status, certification statement, signature, seal or paper original.
Certified, sworn and notarized routes may all be used for official purposes
“Official translation” describes the intended use of the translation, while the formal route depends on the relevant jurisdiction and procedure.
Certified translation
Translation accompanied by the certification appropriate to the receiving procedure.
Sworn translation
Translation prepared under a jurisdiction where sworn translators have a legally defined status.
Notarized translation
Translation involving a separate notarial act, often related to a signature or declaration.
Documents commonly translated for official use
The need for a formal translation depends on the procedure, but the following document groups are frequently submitted to institutions.
Birth certificates
Birth records used for immigration, citizenship, education and civil-status procedures.
Marriage certificates
Marriage and civil-status documents used in family and administrative procedures.
Academic transcripts
Transcripts and academic records submitted for admission and credential evaluation.
Diplomas
Diplomas, degree certificates and qualification documents submitted for study or employment.
Legal documents
Contracts, court records, powers of attorney, declarations and other legal documentation.
Immigration documents
Civil, academic, employment and supporting records used in immigration procedures.
Medical documents
Medical certificates, reports and healthcare records submitted to employers, insurers or institutions.
Corporate documents
Company records, registration documents, resolutions and business documentation.
How to order official translation online
The process can begin remotely. The final translation format depends on the receiving institution’s requirements.
Upload the document
Send a clear scan, photo, PDF or editable file.
Identify the institution
Tell us where the translation will be submitted and provide any written instructions.
Receive the quote
We confirm the price, expected turnaround, translation route and delivery options.
Receive the translation
The completed translation is delivered in the agreed digital or paper format.
Official translations for immigration procedures
Immigration and citizenship procedures often require foreign-language documents to be translated into the language accepted by the authority handling the case.
The authority may specify a certification format, translator qualification or delivery method.
Official translation for study and professional recognition
Universities, credential evaluators, licensing bodies and employers may require translated academic and professional documents before they can complete an application or recognition procedure.
Official translation for courts, companies and legal procedures
Legal and corporate documents may need formal translation when they are submitted to courts, registries, banks, counterparties or authorities in another country.
Delivery format must match the receiving procedure
Some institutions accept electronic documents, while others require paper originals, signatures, seals or another physical format.
Check the accepted delivery format before ordering whenever possible.
The receiving institution makes the final decision
A translation can be prepared according to the instructions provided, but final acceptance depends on the authority, institution, jurisdiction, document type and procedure.
Providing the institution’s written requirements before production reduces the risk of ordering the wrong formal format.
Translation and apostille are separate requirements
An apostille concerns authentication of certain public documents for international use. Translation concerns the language of the document. Depending on the procedure, one, both or neither may be required.
Official translation
Makes the document available in the language required by the receiving institution.
Apostille
May authenticate a qualifying public document for use between relevant countries.
Institutional requirements
Determine whether translation, apostille, certification or another step is required.
What affects official translation cost?
The price depends on the language pair, document type, volume, readability, required formal route, formatting, delivery method and deadline.
Upload the complete document set and any institutional instructions so the quote reflects the actual scope.
Related certified, notarized and document translation services
Use the dedicated service below when the receiving institution specifies a particular certification route or when the project concerns a specific document category.
Official Translation Services — Frequently Asked Questions
Answers to common questions about institutional use, certification routes, document types, delivery and acceptance.
What is an official translation?
An official translation is a translation prepared for formal or institutional use. The receiving organization determines the format it accepts, which may involve certified, sworn, notarized or another route.
What documents can be translated for official use?
Examples include civil-status documents, academic records, legal documents, immigration files, medical documents, corporate records and other documents submitted to institutions.
Is official translation the same as certified translation?
Not necessarily. “Official translation” describes formal or institutional use, while certified translation is one specific certification route that may satisfy the receiving institution’s requirements.
Is official translation the same as sworn translation?
No. Sworn translation is prepared under a legal system in which sworn translators have a defined status. Some institutions require sworn translation; others accept different formats.
Can I order official translation online?
Yes. The process can usually begin online by uploading the document and providing the destination country, receiving institution, target language and formal requirements.
Can an official translation be delivered digitally?
Sometimes. Digital delivery depends on the required translation route and whether the receiving institution accepts electronic documents and signatures.
Do official translations require an apostille?
Not automatically. Apostille and translation are separate requirements. Whether an apostille is required depends on the document, countries involved and receiving procedure.
Will my official translation be accepted?
Final acceptance depends on the receiving institution, jurisdiction, document type and procedure. Written requirements should be provided before ordering whenever possible.
How much does official translation cost?
Cost depends on the language pair, document type, volume, required formal route, formatting, delivery method and deadline.
How do I request an official translation quote?
Upload the document through the online quote form and include the source language, target language, issuing country, destination country, receiving institution, deadline and any written formal requirements.
Upload your document and get an official translation quote
Send your document and tell us where it will be submitted. We will review the language pair, intended institutional use, formal requirements, delivery format and deadline before preparing a clear quote.